How to set up transportation?

How to set up transportation?

Creating a Transportation Route

If you organisation offers transportation services, you can use this feature to automate the management of pick-ups and/or drop offs.

Begin with creating a transportation route by clicking 'Create Route' and enter its name and capacity (this capacity applies to the entire route).



Adding Stops to a Route

Once a route is created, you’ll need to add bus stops which are the locations customers select when making a booking.

Click '+ New Bus Stop', then complete the information about this location.
  1. Give it a name that is easily understood by your customers (E.g. ABC Primary School)
  2. Select a 'Type' from Daily, Weekly or Monthly
  3. Enter capacity
  4. Add a price (leave it as $0 if the service is free of charge)
  5. Include a description such as location details or other things to note

Setting up Driver Schedules

To create pick up/drop off schedules for drivers, click 'Scheduler' and follow the steps below.


First, in the calendar, right click the day you want to schedule.


Second, select whether you want to use the default schedule or create a new one from scratch.



The 'Default Schedule' option will automatically add all bus stops to the selected routes based on the original setup.

The 'Start from Scratch' option will show blank routes on the left. Select the site(s) and route(s), then drag and drop bus stops from the right panel to set up a new route.
  1. Click 'Start over' to start the route creation again.
  2. Click 'Reset Default' to add default bus stops.
  3. Click 'Edit' to update capacity if needed.
  4. Click 'Save' at the bottom.




    • Related Articles

    • How to set up Special Day Programs?

      When unexpected disruptions such as teachers strike are announced, follow the steps below to manage Special Day Programs. 1. Set up New Closure Day Go to Setup - Closure Days, click '+ New Closure Day' to add the day as a Closure Day. Mark paid or ...

    • How to set up a virtual bank account?

      This guide explains how to set up a virtual bank account in Xero and correctly link it correctly in AimyOne. Setup in Xero Go to Accounting → Bank Accounts Click Add Bank Account Choose any bank and select “Other” Select “I don’t have online banking ...

    • Enrichments vs Extensions vs Add-ons

      This document outlines the differences between three terminologies used in Aimy. All three have a dependency to the core activity, meaning that they only become available after the connected core activity is selected. Enrichments Enrichments are ...

    • Transport Attendance Report

      The Transport Attendance Report displays a list of attendees with stops and sign in and sign out times for a selected bus route, term and date range. The report can be exported to a CSV or PDF file by clicking the 'Export' button located in the top ...

    • How to manage staff compliance?

      The 'Compliance' tab provides a central place for recording key information of a staff member's certificates and qualifications, such as the issue date, expiry date, certificate number, any notes and storing the certificate. Three standard ...